Do we need to change our current tools?

Rarely. We prefer connecting what exists rather than replacing everything — tool changes take training time and create resistance. We only recommend a change when the current tool is genuinely blocking progress.

Will this replace headcount?

That is never the goal of our work. We automate repetitive actions — data re-entry, generating standard documents, missed follow-ups — so that people can do the work they were actually hired for. On a recent project, automation freed up fourteen hours per month of administrative processing.

How do we know what is worth automating?

That is what the mapping session is for. A task that takes two minutes but repeats three hundred times a month is worth more than a complex task done twice a year. We size it before we build.

What if our processes change?

They will — that is normal. The automations are built to be editable and documented so someone other than us can modify them. You are not locked in to what we put in place.

evoxa

04 · AI & Automation

Stop doing by hand what a machine does better.

Quotes, follow-ups, lead qualification, reporting, invoicing. We map what repeats, automate what can be automated, and connect the tools you are already using.

Book a strategy call See client work

3pricing models automated for one client

0SEO loss during migration

1single tool replacing multiple subscriptions

14 hrssaved per month on a typical process

who it is for

This is for you if any of these sound familiar

You write quotes manually, one by one, the same way every time.

The same information gets re-entered into three different tools.

Your website is not connected to any of your business tools.

You are paying for multiple subscriptions that largely do the same thing.

our approach

Three workstreams, in this order

Map before you tool

The instinct is to plug in software. We start by writing down what actually happens — because you automate poorly what you have not understood.

Describe the process as it runs, not as it should
Identify what repeats and what varies
Estimate the actual time consumed
Distinguish what can be automated from what must stay human

Automate what repeats

We start with the most frequent action, not the most visible one. An automated quote delivers more value than a beautiful dashboard.

Automatic generation of recurring documents
Calculation rules encoded, including edge cases
Triggers on actual events in your business
Alerts when something is not moving

Connect what is isolated

Your site, CRM, invoicing tool, calendar — each holds a piece of the information. Connecting them eliminates re-entry and prevents things from falling through the cracks.

Integration between the tools you already use
Removal of subscriptions that became redundant
Information flowing without manual intervention
Documentation of everything put in place

proof

What it looks like in the real world

3pricing models automated

Quotes generated automatically, site finally connected to the rest

leisure · france · automationView case →

1,600products listed online

A neighborhood hardware store becomes a full online catalog

e-commerce · africa · dev + seoView case →

timeline

How the first months unfold

weeks 1 → 2

Process mapping

Interviews with the people who do the work
Written description of the actual process
Time consumption estimate
Automation prioritization

weeks 3 → 6

Implementation

Priority automations built
Existing tools connected
Testing with your real data
Adjustments

after go-live

Follow-through

User training
Documentation handed over
Fixes during the first weeks
Identification of the next processes to automate

questions

FAQ

Want to map one of your processes together?

30 minutes to identify what is taking the most time and estimate what is automatable.

Book a strategy call